The Costs & Timeline Tracker is far more than a classic FF&E schedule.
Where traditional spreadsheets stop at furniture lists, this system goes deeper — capturing every real cost that truly shapes a project: materials, finishes, labour, contractors, installation, extra works, and more.
Nothing gets lost. Nothing is left vague. Nothing depends on memory.
Built with structure, clarity, and the refined simplicity of Notion, this tracker becomes the financial and logistical backbone of your studio — a single place where numbers, decisions, and progress stay aligned from day one.
Instead of juggling endless notes, scattered PDFs, and outdated Excel files, you work inside a living dashboard that updates in real time.
Clients can access it too, giving them a clear, elegant window into the project — reducing emails, misunderstandings, and last-minute surprises.
This is the tool that lets you design freely while keeping every expectation under control, every deadline visible, and every cost justified with confidence.
THE SYSTEM THAT MAKES EVERY CENT AND EVERY WEEK FEEL CLEAR
TURN COMPLEX PROJECT MANAGEMENT INTO SOMETHING BEAUTIFULLY SIMPLE.
✔ REAL-TIME COSTS VS BUDGET — Know instantly where the project stands, what’s approved, and what needs attention.
✔ EFFORTLESS COLLABORATION — Contractors, suppliers, and clients stay aligned through one central, cloud-based space.
✔ FEWER SURPRISES, FEWER DELAYS — Status tags, timelines, and grouped lists keep every decision clear and traceable.
✔ ELEVATED PROFESSIONALISM — Show clients a level of organisation that feels premium, intentional, and distinctly Italian.
HELP CLIENTS FEEL SAFE, INFORMED, AND IN CONTROL.
✔ TRANSPARENCY THEY CAN FEEL — Every cost, update, and deadline displayed in real time, turning uncertainty into quiet confidence.
✔ ONE PLACE FOR EVERYTHING — Furniture, finishes, and contractor fees live together in a single, beautifully organised system.
✔ A STUDIO-LEVEL EXPERIENCE — Present numbers with the same care and refinement you bring to your design work.
✔ CLIENT ACCESS INCLUDED — Share a live dashboard so clients can track progress without endless emails and updates.
A GLIMPSE INTO YOUR FUTURE TEMPLATE
MADE WITH NOTION, YOUR DIGITAL CONTROL ROOM FOR EVERY PROJECT
Notion becomes the quiet powerhouse behind your entire workflow — a space where numbers, timelines, and decisions finally make sense. Every database, relation, formula, and layout has been crafted to help you track costs with clarity, manage timelines effortlessly, and keep every phase of the project aligned without the chaos of scattered spreadsheets or endless email threads. It transforms your operations into something fluid, ccurate, and beautifully organised. A system that supports your creativity instead of slowing it down.
✔ TRACK IN REAL TIME — Update costs, approvals, deliveries, and deadlines and watch your dashboard adjust instantly.
✔ SEE THE FULL PICTURE — Move through FF&E, finishes, materials, and contractor fees with filters and views that reveal exactly what needs attention.
✔ ADAPT EVERY DETAIL — Adjust categories, add new rooms, insert suppliers, or create custom phases to match the way your studio truly works.
✔ SHARE WITH TOTAL EASE — Give clients and contractors a live view of costs and timelines through a simple link — no login, no software, no friction.
✔ REUSE AND SCALE — Duplicate the entire system for any new project, keeping the structure and efficiency without ever rebuilding from scratch.
WHO IS THIS FOR
Learn how professionals think, structure, and present real design projects — and turn your portfolio into your first career opportunity.
Present your ideas with clarity and confidence through a refined, ready-to-use system that elevates every client meeting.
Transform your concepts into a cohesive visual story that clients instantly understand — from sketches to final renderings.
Streamline your workflow with a consistent, polished template that saves time while maintaining your studio’s unique identity.
